A Dutch company · KVK 42014268 · Running around the clock
Your back office, rebuilt and run.
It is half past nine and you are still doing invoices. Not because it is difficult — because it is yours, and nobody else knows how it runs. That is what a back office living in your head really costs.
No recruitment fee. No management overhead. Start with one person, scale to a full team.
- A Dutch company on the contract
- A team that doesn't close at five
- Start with one seat, scale to a team
Founder-led companies don't have a back office. They have you.
The work still has to happen — invoices, payroll, tickets, follow-ups, reporting. Most of it lands on the founder or gets split across vendors who don't talk to each other.
Hiring is slow and expensive
A single admin hire in the Netherlands costs €2.700–€3.200 a month before you count recruitment, tooling and management time.
Vendors don't join up
One agency for bookkeeping, another for IT, a freelancer for support — and the handoffs between them become your job.
It never scales down
Headcount is a fixed cost. When a quiet quarter arrives, the salary doesn't.
Who we do this for
If the business only moves when you do, you are who we built this for.
The founder still doing admin at night
Invoices, chasing, filing, inbox. It gets done because you do it — and it caps how big the week can get.
The team that grew past its systems
Five people, four tools, a spreadsheet holding it together. Nobody owns the joins, so the joins break.
The company that needs a function, not a headcount
You need finance handled, not a finance hire. Those are different purchases, and only one of them scales down.
What you get out of it
- Your evenings back
- Work that continues without you
- A process anyone new can pick up
- Cost that moves with the business
You are not buying hours. You are buying a process that works.
A seat filled badly costs more than the seat. So we start with the work itself — then we put people behind it.
The process, not just the person
We document how the work actually runs, so it stops living in your head and starts living in a system anyone can pick up.
Quicker because it was rebuilt
Fewer handoffs, fewer touches, fewer things waiting on you. The same output, in less time, at lower cost.
One partner across the whole back office
Finance, admin, IT, support and sales support joined up under one contract — instead of five vendors who never speak.
The same seat, bought two ways
| Hiring locally | With Valora Nexus | |
|---|---|---|
| Time until productive | Two to three months | About two weeks |
| Who designs the process | You do, in the evenings | We map and document it |
| Cover when they are ill | The work waits | Built into the team |
| Scaling down | A redundancy conversation | A change to the contract |
| Day-to-day management | Yours | Ours |
Sixty roles. One contract.
Pick the functions you need. Add or remove seats as the business changes — no re-tooling, no re-hiring.
Construction & renovation · Den Haag
What this looks like in practice
A Dutch construction subcontractor running six live projects with eight people on site.
Every week, hours from eight workers across six sites had to be collected, checked, turned into a client hours report, and then converted into an invoice that matched it exactly. Material receipts arrived as photos from three different builders' merchants.
We took the whole cycle. Timesheets in, hours report and invoice out, receipts filed against the right week and project. The weekly report now reconciles to the invoice to the cent, and the founder stopped spending his evenings on it.
How it works
- 1
A short discovery call
Twenty minutes on what actually eats your week. No deck.
- 2
A written scope and quote
Exact roles, hours and price. Fixed monthly fee, no surprises.
- 3
We recruit and train
Recruitment, onboarding, QA and management are ours, not yours.
- 4
You review the output
A named point of contact, weekly reporting, and the ability to scale up or down.
Now the numbers
Set the headcount. Compared against typical Dutch employer cost.
- Sales support€1.800vs€3.000local hire1
- IT & software€2.100vs€3.300local hire0
- Admin & assistance€1.350vs€2.700local hire0
- Accounts & finance€1.800vs€3.200local hire0
- Back office€1.350vs€2.700local hire0
- Marketing€1.950vs€3.600local hire0
- Hiring in-house
- €3.000
- With Valora Nexus
- €1.800
Indicative figures based on typical local employer cost for each role. Your actual quote depends on scope, seniority and hours — we confirm it after a short discovery call.
Questions we get asked
Why should I choose you?+
Most of this industry will sell you a pair of hands and call the job done. We start with the work itself — how invoices actually reach you, where follow-ups go missing, what only exists in your head — rebuild it so it runs without you, then put a team behind it. You get a Dutch company on the contract, one person to call, and a process that is written down rather than remembered. And if we are not the right fit, you will hear it on the first call, not three months in.
Who am I actually contracting with?+
Valora Nexus, registered in Amsterdam under KVK 42014268, invoicing in euros under Dutch law. Your point of contact is here, in your timezone. The delivery team runs around the clock, so work keeps moving whether or not your office is open. Happy to walk you through exactly how it is set up on a call.
What's the minimum commitment?+
One seat, one month's notice. We'd rather earn the second month than lock you into twelve.
How is data handled?+
Access is scoped to what the role needs, under a signed processing agreement. We're happy to work inside your own tools and accounts rather than ours.
What if it isn't working?+
You tell us, and we replace the person or end it. Recruitment risk is ours — that's most of what you're paying for.
Can you work with our existing systems?+
Yes. Most clients keep their own accounting, CRM and support tools. We work inside them.
The New Math of Efficiency
Tell us what's eating your week
A short note is enough. We'll come back within one working day with a straight answer on whether we can help.
